Work Expenses

blue b4 the moon said:
When I was in the Civil Service I had to attend meetings in Sale from Oldham.

They'd rather authorise less mileage though the City Centre (told me they'd only pay the shortest mileage journey) than round the M60 even though I'd be able to save more than the difference in wages using the motorway thus making the M60 more cost effective.
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It never makes any sense. The computer always says 'no'.
 
halfmist said:
I once worked for a large City centre Accountants.
I had recently joined them after a merger with the firm I previously worked for.
I was at one of its clients which was in north Manchester when I lived in South Manchester and it was a pig to get to because of the traffic as it was pre M60 ring road adding 1/2 an hour each way to my daily journey time.
I submitted my travel expenses which was at the standard rate of 45 per mile.
The Audit Manager pulled me up over my travel claim on the basis that it was 2 miles less from the Office to the client than it was from home to the client and he went to the trouble of getting a map out to prove it.
Christ, the Client must have paid about £200 for the privilege of him working out an over claim of about £8.
On this occasion he was prepared to let it through.
I said fine, in future I will travel in to the Office each day and leave for the client at 9.00 am and the Firm can stand the extra 1/2 hour travel time.
I ended up leaving within 2 months because in those days accountancy vacancies were two a penny.
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Yep, some of it is pathetic. I recently had to go to Phnom Penh to switch my work permit. I left my house at something like 5am and didn't get home until 1am the next morning. According to the company, that didn't constitute an 'overnight stay' so they refused to pay for a hotel for me to stay at. They expected me to just spend 12 hours wandering around Phnom Penh. While refusing my request, they sent me a copy of the company policy and it happened to mention that I could get up to $51 for lunch and $75 for dinner. I paid for the hotel myself ($15) and they ended up with a much bigger bill than they would have if they'd just used common fucking sense and paid for my hotel.

The also refused my request to go to Kuala Lumpur instead, where I offered to stay overnight at my own expense (used to live there and fancied visiting friends), because that wasn't one of the two officially approved destinations, even though it was about a third of the price of the Phnom Penh flight and didn't involve a visa fee for entry.
 
I'm With Stupid said:
Yep, some of it is pathetic. I recently had to go to Phnom Penh to switch my work permit. I left my house at something like 5am and didn't get home until 1am the next morning. According to the company, that didn't constitute an 'overnight stay' so they refused to pay for a hotel for me to stay at. They expected me to just spend 12 hours wandering around Phnom Penh. While refusing my request, they sent me a copy of the company policy and it happened to mention that I could get up to $51 for lunch and $75 for dinner. I paid for the hotel myself ($15) and they ended up with a much bigger bill than they would have if they'd just used common fucking sense and paid for my hotel.

The also refused my request to go to Kuala Lumpur instead, where I offered to stay overnight at my own expense (used to live there and fancied visiting friends), because that wasn't one of the two officially approved destinations, even though it was about a third of the price of the Phnom Penh flight and didn't involve a visa fee for entry.
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Common sense is not common when it comes to expenses.
 
Trevor Morley's Tache said:
Common sense is not common when it comes to expenses.
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Yeah, the other classic is that everything has to be bought through an agent, which only guarantees that you're never going to get the cheapest price. So many times I've tried to save the company money and regretted it, so I don't even bother any more. One was when I was entitled to a flight allowance and a shipping allowance to move to a new country. She sent me a list of flights to choose from and couldn't handle the idea that I would need to know the cost of excess baggage on each airline to work out which was the cheapest, because "shipping allowance is dealt with separately, so we'll worry about that after you've picked the flight." Some are genuinely like 5 or 10 times the price of others.
 
Once when working for a multinational who owed me 3 grand in expenses.I called in sick for the only time in 15 yrs. When asked why i was sick claimed stress over unpaid expenses.They paid them the next day i had 2 wks off with stress then left.
 
Trevor Morley's Tache said:
Original, or new 'improved'?
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It's had a recent update, and I received my claim back pretty quickly after an unexpected job. Receipts, yer keeping those for two years in case they decide to audit.

However, last month, a load of lads were paid LOA and LSA for a job they didn't even go on. GPD everywhere.
 
Wretched Vengeance said:
It's had a recent update, and I received my claim back pretty quickly after an unexpected job. Receipts, yer keeping those for two years in case they decide to audit.

However, last month, a load of lads were paid LOA and LSA for a job they didn't even go on. GPD everywhere.
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I was once audited for an AAIP just short of 7 years of my initial claim. Was told I wasn't entitled to it and had to play it back. It would have been £Thousands had I not kept a duplicate copy of the form with a wet signature from the authoriser, including the ref doc where it stated that I was entitled to it.
 
Trevor Morley's Tache said:
I use Adobe Scan on Android and save files as .jpg, and then when I get back, I put all my receipts in date order in an envelope with the trip dates written on the front and store them in a box file.
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Genius scan saves doing all that and gets rid of the need to save the physical copy.
I scan all mine throughout the month, and then attach all to email and send to accounts at month end.
 
east2 said:
Genius scan saves doing all that and gets rid of the need to save the physical copy.
I scan all mine throughout the month, and then attach all to email and send to accounts at month end.
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Our auditors still require a hard copy receipt. They will normally audit you if you put more than a couple of claims through in a month, or if you are claiming for a large multi-day trip. Usually, they audit you when you submit the claim, but I've known them audit people up to 2 years after for T&S claims, and longer for other allowances.
 
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